Document Controller-Immediate Hiring

Job Summary:

Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.

Job Accountabilities:

• Implement and maintain document control processes and procedures.
• Develop and maintain the Document Management System.
• Manage all flows of documents either in electronic form or on paper support.
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Adjusting document number formats as per clients documentation standards/EGEC policy.
• Basic quality checks (Ensuring proper revision history including revision notification in drawings/documents, spelling & grammatical checks).
• Proper formatting/adjusting of all documents as per clients standards/EGEC policy.
• Process incoming documentation (registration in the DMS, internal distribution, archiving).
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
• Ensure control and coordination of projects documentation and data.
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related.
• Assistance in the preparation collation and issue of reports and registers as may be required.
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
• Monitor technical documents review and approval in accordance with agreed schedule
• Monitoring of documentation progress in cooperation with the project planner
• Produce internal and external (Clients and Suppliers) over-due reports.
• Ensuring the use of standardized forms and templates.
• Set-up Projects folders and facilitate Project communication process.
• Establish and maintain the Master Document Register in cooperation with the Project Manager or
• Lead as it is confidential.
• Other relevant duties/tasks as directed by Project Manager/Lead.
• In all the above document related responsibilities have to follow clients & GECs QHSE standards
• Provide the support and cooperation in regards to the Quality department requirements and Audits.
• Provide the support and cooperation in regards to the Business development & tenders management activities when requested.

Job Type: Full-time

Pay: From QAR4,000.00 per month

Application Question(s):

• How long is your notice period?
• What is your current package?
• What is your expected package?

Education:

• Bachelors (Preferred)

Experience:

• Ashghal/PWA: 1 year (Required)
• Total: 10 years (Required)
• Consultancy: 3 years (Preferred)

License/Certification:

• QID (Required)